Resources

Reports to the State


House Bill 1016, enacted by the 76th Legislature, stipulates that state agencies will make available all reports required by law in an electronic format.

Below are summaries and descriptions of the reports required of the University of Texas Health Science Center at Tyler. As reports become available, they will be accessible from this site.

Any questions pertaining to the information in these reports may be directed to the contact listed below.

Financial Reports:

  • Audit Plan:
    • The annual audit plan developed by the internal auditor must be approved by the state agency’s governing board or by the administrator of a state agency if the state agency does not have a governing board. Audit reports must be reviewed by the state agency’s governing board and the administrator. At the time and in the manner provided by the state auditor, a state agency shall post on the agency’s Internet website the agency’s internal audit plan approved as provided by Section 2102.008. A state agency is not required to post information contained in the agency’s internal audit plan if the information is confidential or excepted from public disclosure.
    • Contact: Kris Kavasch
    • Government Code Sections 2102.008; 2102.015
    • Reports:
  • Staff Compensation Reports:
    • In compliance with Texas Government Code Sec. 659.026. INFORMATION REGARDING STAFF COMPENSATIONS, UT Health Northeast is making available the following information:
    • Contact: Bob Armstrong
    • Reports:
  • Annual Financial Statements:
    • No later than November 20th the executive head of each state agency shall file with the Governor, the State Auditor, the Legislative Budget Board, Legislative Reference Library, and the Comptroller of Public Accounts an annual report as of August 31 st of the preceding fiscal year showing the use of appropriated funds.
    • An annual report shall be prepared by the agency to present the financial position and the results of its operations and changes in financial position for the fiscal year in conformity with reporting guidance provided by the Comptroller of Public Accounts.
    • Contact: Vernon Moore
    • Government Code, Section 2101.011
    • Reports:
  • Antiquities Report:
    • Each State agency shall furnish to the General Land Office information identifying the age of the buildings.
    • Contact: Tom Brunette
    • Natural Resources Code, Section 31.153
    • Reports:
  • Audit Report:
    • The Internal Auditor shall prepare an annual report and submit the report before November 1st of each year to the Governor, the Legislative Budget Board, the Sunset Advisory Commission, the State Auditor, the State agency’s governing board, and the administrator. The State Auditor shall prescribe the form and content of the report, subject to the approval of the legislative audit committee. The state agency shall post on the agency’s Internet website the agency’s annual report as provided by Section 2102.009. A state agency is not required to post information contained in the agency’s annual report if the information is confidential or excepted from public disclosure.
    • Contact: Kris Kavasch
    • Government Code, Sections 2102.009; 2102.015
    • Reports:
  • Contract Notification:
  • Contract Workforce:
    • No later than December 1 st of each year of the biennium, an agency shall file with the Legislative Budget Board, the Governor’s Office, and the State Auditor a report on the agency’s use of a contract workforce in the preceding fiscal year. The report shall be prepared according to a format prescribed by the State Auditor and shall include a description of how the agency has complied with the provisions of this rider and an evaluation of the work performed by a contract workforce, including an assessment of whether work was completed on time, within budget, and according to contract specifications.
    • Contact: Vernon Moore
    • Government Code: HB 1, 76 th Leg., Art. IX, Sec. 9-11.18, pg. IX-87
  • County Indigent Care Contracts:
    • UT Health Northeast shall submit to the Legislative Budget Board and the Governor at the end of each fiscal year a list of counties whose indigent residents have been served by each institution; the total amount of reimbursement received by each institution from each county pursuant to the indigent health care and treatment act.
    • Contact: Vernon Moore
    • Government Code: HB 1, 76 th Leg., Art. III, Rider 27.3, pg. III-235
  • Customer Service Report:
    • Each state agency shall create an inventory of external customers for each budget strategy listed in the General Appropriations Act and gather information from these customers regarding the quality of service delivered by that agency. Each agency is required to submit to the Legislative Budget Board and the Governor’s Office of Budget and Planning a report of the quality of service delivered to its customers no later than June 1 of each even-numbered year.
    • Contact: Brenda Lee / Billie Jaco
    • Government Code, Section 2114.002
  • FTE State Employees:
    • Not later than the last day of the first month following each quarter of the fiscal year, a State agency shall file with the State Auditor a written report that provides for that fiscal quarter:
      • Number of full-time equivalent State employees employed by the agency and paid from funds in the State Treasury;
      • Number of full-time equivalent State employees employed by the agency and paid from funds outside of the State Treasury;
      • The increase or decrease, if any, of the number of full-time equivalent employees from the fiscal quarter preceding the quarter covered by the report;
      • The number of positions of the agency paid from funds in the State Treasury;
      • The number of positions of the agency paid from funds outside of the State Treasury;
      • The number of individuals who performed services for the agency under a contract, including consultants and individuals employed under contracts with temporary help services; and
      • The number of managers, supervisors, and staff.
    • The report must be made in the manner prescribed by the State Auditor.
    • Contact: Vernon Moore
    • Government Code: Section 2052.103
    • Reports:
  • Historically Underutilized Minority Businesses - Contracts ("HUB"):
    • Each State agency shall send to the General Services Commission information required by the commission for the preparation of the commission’s report not later than March 15 th nd September 15 th of each year.
    • Each State agency shall report the following information with regard to the expenditure of both treasury and non-treasury funds:
      • The total dollar amount of purchases and payments made under contracts awarded to historically underutilized businesses;
      • The number of businesses participating in any issuance of state bonds by the agency;
      • The number of contracts awarded to businesses with regard to the agency’s acquisition, construction, or equipping of a facility or implementation of a program; and
      • The number of bids, proposals, or other applicable expressions of interest made by historically underutilized businesses with regard to the agency’s acquisition, construction, or equipping of a facility or implementation of a program.
    • Government Code, Section 2161.122
    • All state agencies and institutions of higher education shall report to the commission and Comptroller of Public Accounts all non-treasury funds spent with historically underutilized businesses in accordance with the reporting required in Chapter 2161, Government Code.
    • Contact: Crystal Smith
    • Government Code, HB 1, 76 th Leg., Art. IX, Sec. 9-9.03, pg. IX-70
    • Reports:
  • Legislative Appropriation Request:
    • Each institution, department, agency, officer, employee, or agent of the State shall submit any estimate or reporting relating to appropriations requested by the Legislative Budget Board or under the board’s direction. Each estimate or report shall be submitted at a time set by the board and in the manner prescribed by the Board rules. An estimate or report required under this section is in addition to an estimate or report required by other laws, including those estimates or reports relating to appropriations required by Chapter 401. Government Code, Section 322.007.
    • The Governor may collaborate with the Legislative Budget Board in designing and preparing uniform budget estimate forms on which all requests for legislative appropriations must be prepared. The Governor shall require that all appropriation requests be submitted to the Governor on the forms.
    • Contact: Vernon Moore
    • Government Code, Section 401.042
    • Reports:
  • Non-Resident Bidders:
    • During January and July of each year, a State agency shall file with the Legislative Budget board a report that identifies each non-resident bidder to whom the agency or institution awarded a contract that has a value of $25,000 or more for the purchase of supplies, materials, services or equipment during the six calendar months preceding the month in which the report is filed. For contracts with a value of $250,000 or more, the agency shall include an explanation for the need to use a non-resident bidder. A State agency shall include in the report a listing of the total value of all purchases from non-resident bidders of supplies, materials, services, and equipment for the time period. If the total amount reported is greater than $1 million or greater than 25 percent of the total value of all purchases, the State agency shall include an explanation for the need to use non-resident bidders.
    • Contact: Crystal Smith
    • Government Code: SB 176, 76 th Leg., Sec. 8
    • Reports:
  • Operating Budget:
    • On or before November 1 st of each fiscal year, an itemized budget covering operations of that fiscal year shall be filed with the Governor’s Office of Budget and Planning, Legislative Budget Board, the Comptroller of Public Accounts, and the Legislative Reference Library in the format prescribed jointly by both budget offices.
    • Contact: Vernon Moore
    • Education Code, Section 51.0051; HB 1, 76 th Leg., Art. IX, Sec. 9-7.01, pg. IX-62
    • Reports:
  • Homeland Security Budget:
    • All state agencies and institutions of higher education shall include in their operating budget reports to the Legislative Budget Board:
      • an estimated amount of federal homeland security funding received by the agency or institution of higher education and used for the operation and administration of state homeland security programs; and
      • the amount of federal homeland security funding received by the agency or institution of higher education and passed through to other agencies, institutions, or local units of government.
    • Information provided in accordance with Subsection (a)(2) of this section shall be used for informational purposes only and shall be reported to the members of the legislature by the Legislative Budget Board at the end of each fiscal year.
    • Contact: Bob Armstrong
    • General Appropriations Act 79th Leg., Art. IX, Sec. 7.10, pg. IX-49
    • Reports:
  • Revenue Survey Report:
    • Before November 1 of each fiscal year, each state agency and institution of higher education shall report to the Legislative Budget Board in the manner prescribed by the Legislative Budget Board all fees, fines, and penalties assessed and all fees, fines, and penalties assessed but not collected by the agency or institution during the prior fiscal year.
    • Contact: Bob Armstrong
    • General Appropriations Act 79th Leg., Art. IX, Sec. 7.09, pg. IX-49
    • Reports:
  • Optional Retirement Program ("ORP") Report:
    • The governing board of each institution of higher education, other than the Texas Higher Education Coordinating Board, shall annually submit a report to the Coordinating Board that includes information concerning the number of participants, eligible positions, and the amount of contributions.
    • Contact: Jeanette Turner
    • Government Code, Section 830.006
    • Reports:
  • Strategic Plan:
    • A State agency shall make a strategic plan for its operations. Each even numbered year, the agency shall issue a plan covering five fiscal years beginning with the next odd-numbered fiscal year.
    • Contact: Joseph Woelkers
    • Government Code, Section 2056.002
    • Reports:
  • Strategic Plan for Information Resources Management:
    • Each State agency shall prepare an agency Strategic Plan for information resources management. The agency’s strategic plan shall be prepared in a format prescribed by the Department of Information Resources.
    • Contact: John Yoder
    • Government Code, Section 2054.095
    • Reports:
  • Tobacco Settlement Agreement Budget:
    • State agencies and institutions of higher education that are appropriated funds from the receipts collected pursuant to the Comprehensive Tobacco Settlement Agreement and Release shall submit a budget by November 1, 1999 to the Legislative Budget Board and the Governor.
    • Contact: Vernon Moore
    • Government Code, HB 1, 76 th Leg., Art. XII, Sec. 10, pg. XII-7
    • Reports:
  • Annual Report of Nonfinancial Data
    • A state agency shall submit an annual report to:
      • the governor;
      • the Legislative Reference Library;
      • the state auditor; and the Legislative Budget Board.
    • A state agency’s annual report must cover an entire fiscal year. The agency shall submit the report not later than December 31 of each year.
    • Contact: Bob Armstrong
    • Government Code, Section 2101.0115
    • Reports:
  • American Recovery and Reinvestment Act
    • Each of the agencies and institutions receiving appropriations under this Article shall submit quarterly reports on expenditure of funds appropriated from the American Recovery and Reinvestment Act Fund. The report shall be in the format prescribed by the Legislative Budget Board, including the following;
      1. the estimated number of jobs to be created or retained; and
      2. the number of full-time equivalents positions.

      Reports shall be submitted no later than the following dates each year: December 31, March 31, June 30, and September 30. The reports shall be submitted to the Governor, Legislative Budget Board, State Auditor’s Office, and Comptroller of Public Accounts.

    • Contact:
      David Anderson
    • General Appropriations Act (81st Legislature, Regular Session), Article XII, Section 5(c)

UT Health Northeast
Telephone: (903) 877-7075
FAX: (903) 877-5173
11937 US Highway 271
Tyler, Texas 75708

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This page is a collaboration among several UT Health Northeast areas and is hosted by UT Health Northeast Public Affairs.

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